How to change default attachment saving location in Outlook?
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Have you fed up with finding the attachment location you have specified every time when launching Outlook? In this tutorial, we will show you how to change the default attachment location. After that, the specified attachment saving folder will be opened automatically every time you save the attachments even though you restarting the Outlook.
Change default attachment location in Outlook
Please do as follows to change the default attachment location in Outlook.
1. Close the Outlook application.
2. Firstly you need to create a folder and save it in a specified location. For example, I create a folder named “attachments” and saved it in the C disk.
3. Then press the Windows + R keys at the same time to open the Run dialog box.
4. In the Run dialog box, type the word “regedit” in the Open box, and then click the OK button. See screenshot:
5. Then a User Account Control dialog box pops up, please click the OK button.
6. In the Registry Editor dialog box, you need to do as follows.
1). In Outlook 2016 / 2019, please double click to expand the KEY_CURRENT_USER > Software > Microsoft > Office > 16.0 > Outlook;
2). In Outlook 2013, please double click to expand the KEY_CURRENT_USER > Software > Microsoft > Office > 15.0 > Outlook;
3). In Outlook 2010, double click to expand the KEY_CURRENT_USER > Software > Microsoft > Office > 14.0 > Outlook;
4). In Outlook 2007, double click to expand the KEY_CURRENT_USER > Software > Microsoft > Office > 12.0 > Outlook.
7. Then click the Options folder in the left pane. Right click on the blank place in the right pane and choose New > String Value. See screenshot:
8. Rename the String Value as DefaultPath.
9. Double click to open the DefaultPath. In the Edit String dialog box, type the folder path you have created in step 1 in the Value data box. And click the OK button.
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10. Close the Registry Editor dialog box.
From now on, when every time you start your Outlook application and save the attachments, the specified folder will be opened automatically.
Note: This method is only applied when you saving attachments from emails. When you inserting attachment in a new created email message, the previous default path will be opened automatically.
Change default attachment saving location quickly and easily with Kutools for Excel
So many steps of above method may make you annoyed, here, I can introduce you an easy and handy tool-Kutools for Outlook, with its Default Folder for Saving Attachments utility, you can quickly change the default folder for saving the received attachments.
| Kutools for Outlook: with more than 100 handy Outlook add-ins, free to try with no limitation in 60 days. |
After installing Kutools for Outlook, please do as follows:(Download Kutools for Outlook Now!)
1. Launch your Outlook, and click Kutools > Options, see screenshot:
2. In the Options dialog box, click Others tab, and click button beside the Default Folder for Saving Attachments option to open the Select Folder dialog, and then specify a folder for saving the attachments, see screenshots:
3. Then click Select Folder to return to the original dialog box, and click OK button, a prompt message will pop out to remind you restarting your Outlook to take this setting effect, see screenshot:
4. Click OK and restart your Outlook, the received attachments will be saved to the specific folder you selected when you saving your attachments.
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Archive Folder Outlook Mac
- To post as a guest, your comment is unpublished.It works! Why did MS leave out this very important option? Who knows!
- To post as a guest, your comment is unpublished.Thanks! Works wonderfully, changed the versioning to 16 for Outlook 2016.
- To post as a guest, your comment is unpublished.Thanks a lot, this saved me a lot of time looking on the Internet. :)
- To post as a guest, your comment is unpublished.You have to edit the registry just to change the download location? What a load. SMH
- To post as a guest, your comment is unpublished.[quote name='John']What a load. SMH[/quote]
That's not the only load. It seems Outlook can't be set to default save attachments to a user-specced folder. If you get a lot of attachments, it makes a difference working thru the awful 'Save As' dialog or one's fav 2-pane file manager which has all the needed folders already open in tabs.
Outlook for Mac accounts connected to Exchange may sometimes get error messages stating that their Exchange mailbox is full. And IT support team may have to ask the email client users to delete unnecessary emails and attachments or to archive their mailbox data. Here, we will go through the causes of this issue and ways to deal with it.
Why the Exchange Mailbox is Full?
An Exchange connected user mailbox cannot accommodate more messages when its size reaches the mailbox quota allocated by the Exchange administrator for it. Then, users will have to reduce their mailbox size from the Outlook for Mac email client itself. Deleting unwanted emails and separating attachments from mails can help to some extent. However, a better approach would be to archive the old Outlook for Mac mailbox data and retain only the recent and most relevant items in the mailbox. Let us see how you can check the size of your Outlook for Mac mailbox folders and archive their items.
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Get Kernel for OLM to PST Converter, an automated tool to backup your important Outlook for Mac user data, including emails, attachments, calendars, etc. to Outlook PST.
How to Check the Size of Mailbox Folders in Outlook for Mac?
In Outlook for Mac, users don’t have the facility to check the size of the entire mailbox. They have to do it individually for each folder. For this, right-click the folder, select Folder Properties, and go to Storage tab on the Folder Properties dialogue box. Here one can view the size of the folder as well as the sizes of its subfolders.
How to Archive Outlook for Mac Mailbox Folder Data?
The method for archiving folders in Outlook for Mac is given below:
- Begin by choosing one or more messages to archive.
- From the top ribbon, select Archive.
- Click on Continue on the prompt (This will let you create you a new archive folder).
- Now, to set archiving rules go to Tools and select Rules, further select Edit Rules.
- Then select Exchange from the left menu pane, then click on ‘+’ to add a new rule.
- Assign a Rule name and specify the required conditions. Then click on OK to save the rule.
- To apply the rule to a folder, select all its emails and click Message > Rules > Apply > Select Rule.
How to Backup OLM Files in PST?
Many OLM users may want to backup their OLM files as PST files. By doing so, they can access their emails in MS Outlook (Windows environment). The process is given below:
- Begin by signing in to your Gmail account so as to configure the IMAP email account.
- Then configure your Mac Outlook OLM file with the same Gmail account.
- Now, create a Gmail label and then start synchronizing the OLM file with IMAP
- Now, move all OLM file data to IMAP account and then move OLM emails from IMAP mailbox to MS Outlook PST
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Also, you can opt for a third party tool Kernel for OLM to PST converter for the conversion of OLM files to PST. This tool helps you to convert OLM files to PST format. It helps migrate all Outlook for Mac items including emails, attachments, calendars, etc. to the Windows environment.
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